1. Save-the-date
Subject: Save the date: [Company name] Family Day on [date]
Hi [team],
Mark your calendar for our company family day:
- Date: [Saturday/Sunday], [full date]
- Time: [start time] to [end time]
- Venue: [venue name, address]
More details and the full programme will follow. For now, save the date and let your family know.
[Your name]
[Department or committee name]
2. Main invitation
Subject: You're invited: [Company name] Family Day, [date]
Hi [team],
We are happy to invite you and your family to our company family day. Here are the details:
- Date: [full date]
- Time: [start time] to [end time]
- Venue: [venue name, full address]
- Getting there: [nearest MRT, bus routes, parking or shuttle details]
What to expect:
- [Confirmed activity and food lineup, with any age or participation restrictions]
- [Activities and supervision arrangements confirmed for the attending age groups]
- [Photo booth or entertainment confirmed in the final programme, if booked]
Age groups: Please let us know the numbers in the organiser’s chosen age bands attending so we can plan the right activity lineup.
Weather plan: [The organising committee will decide on any venue change or schedule adjustment in the event of bad weather. We will notify you by [channel] by [time] on the day.]
Dietary requirements: Submit any relevant needs through [organiser-approved private channel] by [deadline]. See [organiser privacy notice or contact] for how this information will be used and who may need access to arrange the event.
RSVP: Please reply by [deadline] with the headcount and the requested age-band totals.
[Your name]
[Department or committee name]
3. RSVP reminder
Subject: Reminder: RSVP for [Company name] Family Day by [deadline]
Hi [team],
A quick reminder to RSVP for our family day on [date] if you have not already. We need final headcount and age group numbers by [deadline] to confirm the activity lineup and food stations.
Reply with:
- Number of family members attending
- Numbers in the organiser’s chosen child age bands
- Any dietary requirements
If you have already replied, thank you. See you on the day.
[Your name]
[Department or committee name]
4. Final joining instructions
Subject: [Company name] Family Day, [date]: joining instructions
Hi [team],
Our family day is [this Saturday / tomorrow]. Here is everything you need:
- Registration: [time] at the entrance of [venue]. Look for the [company name] welcome desk.
- Venue access: [parking details, building pass requirements, stroller access, lift locations]
- Programme: [start time] registration and free play; [time] group activities; [time] food stations open; [time] prize-giving and wrap-up; [end time] event closes
- What to bring: comfortable shoes, sunscreen if outdoors, a reusable water bottle
- Weather plan: [The committee will send a message by [time] on the day if the venue or schedule changes. The weather decision is the organiser's responsibility.]
If you have any last-minute questions, contact [contact person] on [phone or email].
See you there!
[Your name]
[Department or committee name]
Notes for the organising committee
- Venue access details matter more than most templates include. Add MRT, bus, parking, building access, stroller routes and lift locations. If the venue is a hotel or resort, confirm whether guests need to register at the main lobby.
- Age groups drive the activity plan. Ask for specific ages, not just "children." A family day for toddlers needs different equipment from one for teenagers.
- Weather responsibility sits with the organiser. State who makes the call and how guests will be notified. Do not promise that the vendor will decide on weather cancellations.
- Dietary requirements should be collected and held by the organising committee. Do not pass personal dietary information to third parties without informing the respondent.
- No data collection by BounceParkSG. These templates and the RSVP process are managed entirely by your company. BounceParkSG does not collect participant forms or registration data through these templates.
For a guide on choosing activities by age group, read planning a corporate family day. For an overview of what BounceParkSG provides for corporate events, see corporate family days. For help choosing a venue, read the corporate family day venue guide. To draft your WhatsApp enquiry with event details, use the event enquiry builder.
Frequently asked questions
Yes. The content works in any text format. Remove the subject line, shorten the paragraphs and send as a message. The bracketed placeholder fields are the same regardless of channel.
Ask for the headcount and age-band totals actually needed for planning, through your organiser-approved RSVP process. Assess equipment and activities only once the venue measurements and rules are known. Avoid collecting unnecessary personal details; explain how any requested information will be used.
Agree the decision and communication roles with the organiser, venue and relevant equipment providers before booking. Follow the venue’s instructions and the selected equipment’s operating restrictions. Tell guests who will communicate changes and through which channel; cancellation or rescheduling terms must be confirmed separately.