How to use these questions
Pick questions from each section that match what you want to learn. For a short survey, start with five to eight questions that match the decisions you need to make. This is an editorial suggestion, not a completion-rate claim. Include at least one open-ended question for feedback you did not anticipate.
Copy the questions into your own survey tool. No data-collection form or backend is provided here. Adapt the phrasing and answer options to your organisation's style.
Response rates depend on distribution timing, method and audience size. Choose a distribution date while participants can still recall the event; adapt reminders to your organisation’s process. A small sample gives directional feedback, not statistically representative conclusions.
Organisation and logistics
- How would you rate the overall organisation of the event? (1 = poor, 5 = excellent)
- Was the event date and timing convenient for you? (Yes / Partly / No)
- How easy was it to find the venue and register on arrival? (1 to 5)
- Was there sufficient signage and direction at the venue? (Yes / No / Did not notice)
- Did the event start and end on time? (Yes / Roughly / No)
Programme and schedule
- Was the programme length appropriate? (Too short / About right / Too long)
- Was the programme clearly communicated in advance? (Yes / Partly / No)
- Which programme segment did you enjoy most? (Open text)
- Was there enough variety in the activities offered? (Yes / No)
- Were the transitions between segments smooth? (1 to 5)
Venue and access
- How would you rate the venue overall? (1 to 5)
- Was the venue comfortable (temperature, seating, shade)? (Yes / Partly / No)
- Were restroom and hand-washing facilities adequate? (Yes / No)
- Was the venue accessible for you? (Yes / Partly / No / Not applicable / Prefer not to say)
- How convenient was your journey to and from the venue? (Very convenient / Somewhat convenient / Inconvenient / Not applicable)
Food and beverage
- How would you rate the food selection? (1 to 5)
- Was there enough food for the number of guests? (Yes / No / Not sure)
- Did the menu offer options you could choose? (Yes / Partly / No / Did not eat / Prefer not to say)
- How would you rate the beverage options? (1 to 5)
- Was the food station queue manageable? (Yes / No)
Activities and entertainment
- Which activity station or game did you enjoy most? (Open text)
- Were the activity instructions clear enough to take part? (Yes / Partly / No / Did not use)
- If children attended, were the children's activities suitable for their age group? (Yes / No / No children with me)
- Did you use the photo booth? (Yes / No) If yes, how would you rate it? (1 to 5)
- Were the entertainment or show segments engaging? (Yes / Partly / No / Did not attend)
Overall and improvement
- Overall, how satisfied are you with the event? (1 to 5)
- Would you attend a similar event next year? (Definitely / Probably / Unlikely)
- What one thing would you change about this event? (Open text)
- What one thing should we keep for next time? (Open text)
- Any other comments or suggestions? (Open text)
Suggested short selection
If you need a quick survey of five to eight questions, this selection covers the essentials:
- Q1: Overall organisation rating
- Q8: Favourite programme segment
- Q16: Food selection rating
- Q21: Favourite activity station
- Q26: Overall satisfaction
- Q28: One thing to change
- Q29: One thing to keep
Add Q23 (children's activities) if families attended, or Q14 (accessibility) if inclusion is a priority for this event. Adjust the selection based on what you want to learn.
What to do with the results
Summarise the ratings and group the open-text responses by theme. Share the findings with your planning team before the next event. Use the budget template (budget guide) and proposal template (proposal guide) to build the case for changes based on actual feedback.
Frequently asked questions
Choose a date while attendees can still recall the event, and use your organisation’s normal survey and reminder process. Timing alone does not guarantee replies; the audience, channel and questions also matter.
Five to eight is a practical starting suggestion for a short survey. Select questions around the decisions you want to make and remove irrelevant ones. No completion-rate improvement is promised.
The logistics, venue, food and overall sections are broadly applicable. Replace corporate-specific language such as departments and HR with school or community equivalents. The question structure and answer formats work for any organised event.