For an inclusive family day or carnival, ask participants what helps them take part, then check the venue, activity operation and event information together. A game name or an event venue listing cannot answer those questions on its own. This guide gives organisers a practical brief to use with guests, venue operators and rental suppliers.
Ask about participation before choosing the programme
SG Enable's Enabling Guide recommends planning early and considering the accommodations that participants and caregivers need. Its checklist covers physical events including carnivals. Start with the people attending, rather than guessing their needs from their ages.
An original invitation question you can adapt is: “What would help you or someone attending with you take part in the event? You can reply to this invitation or contact our organiser.” Ask for practical arrangements, not diagnoses. Give people a way to discuss a request before you finalise the programme, and explain who will confirm it.
Check the complete route through the venue
The Disability Inclusion Playbook for the Accommodation Sector, under “Inclusive event planning” (printed page 64), discusses accessible entrances, toilets and seating, clear wayfinding, quiet space, communication formats and lighting. This is planning guidance from an accommodation-sector resource, not a statement of legal minimums for every Singapore venue.
Turn those principles into questions about your proposed layout: How does a guest travel from arrival to the activity area, food area, seating and toilets? Which route and facilities has the venue actually confirmed? Where would someone take a quieter break? Mark the answers on your event plan rather than describing the whole venue simply as “accessible”.
Use the family-day venue comparison for the separate questions about bookings, layouts and outside equipment.
Ask how each shortlisted activity actually works
Compare the operating details of your chosen items. Do not label a whole rental category suitable for wheelchair users, children or guests with particular access needs. An adjustment is only part of your plan once the participant, supplier and venue have confirmed the proposed arrangement.
| Ask the supplier | Record in your brief |
|---|---|
| What movements and controls does this exact item use? | What the player does, and which participation questions remain open. |
| Can the proposed position and layout work for a seated participant? | The supplier's answer for that item and the venue's answer for the layout. |
| Are there lights, buzzers, music or other sound effects? | Which features operate, whether they can change, and where the item will sit. |
| How are instructions explained and turns organised? | Who gives instructions, any agreed demonstration, and who manages participation. |
| What assistance and staffing are actually included? | Named responsibilities and quotation scope, with unresolved requests clearly marked. |
For example, an organiser could ask about the controls and layout of a particular carnival game booth, then discuss a different activity for guests who do not want to use it. That is a shortlist to confirm, not evidence that a catalogue item has been adapted or certified accessible.
Explain the event before guests arrive
The Organising Accessible Events playbook, linked from SG Enable's resources, covers accessible communication, participant support requests and feedback. It is a general international resource, not Singapore law.
Your event message can explain the confirmed arrival route, programme, quieter-break location and organiser contact. Describe what is available accurately. If a request is still unresolved, speak to that guest rather than presenting it as an agreed facility or service.
A brief to copy into your planning document
These are original organiser prompts. Keep individual medical details out of a general supplier brief.
- Event: date, venue and programme times: ___
- Participation arrangements to discuss: practical requests, agreed with the guest: ___
- Venue confirmation: arrival route, activity layout, seating, toilets and quieter area: ___
- Selected activities: exact items, controls, sound/light features and open questions: ___
- Responsibilities: what the organiser, venue and each supplier will provide: ___
- Guest information: who shares the confirmed plan and handles questions: ___
- Before the event: who reconfirms outstanding arrangements, and when: ___
- After the event: how guests can report what worked or needs changing: ___
For the wider activity mix, see planning a corporate family day or planning a school carnival. Discuss the exact rental items and operating scope with BounceParkSG when requesting a quotation. This guide does not confirm specialist support, equipment suitability or an access arrangement on the team's behalf.
Ask what practical arrangements would help them participate and provide a way to discuss the request. You do not need diagnoses in a general supplier brief. Confirm what can be arranged with the guest, venue and suppliers before describing it as available.
No. The guide gives questions to ask about exact items, controls, layouts and operating arrangements. It does not identify any catalogue item as adapted or certified accessible, or confirm specialist support on BounceParkSG’s behalf.
Record the responsibilities agreed by the organiser, venue and each supplier. Share confirmed arrangements with guests and keep unresolved requests separate. A rental quotation does not establish the accessibility of the entire event.
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